Every year, all OMHA volunteers occupying the position of Coach, Assistant Coach, Trainer, Team Manager and on-ice help must obtain a police criminal indices check. It is the responsibility of the Team Manager to ensure that each member of the Coaching staff completes and submits the required form and providing proof of such to the OMHA.
Police checks obtained in the spring for coaching soccer, football or work with any other community organization are now valid for meeting this requirement. Everyone occupying one of these positions of parental trust must obtain a police check, regardless of occupation.
Obtaining a police criminal indices check is a simple process if the following steps are followed –
Provide a copy of the form “POLICE RECORDS CHECK FOR SERVICE WITH THE VULNERABLE SECTOR” to each member of the staff (see Appendix 24 – Police Records Check for Service with the Vulnerable Sector) and a copy of the OMHA letter recognizing the holder as a volunteer within the organization provided by your Convener. (see Appendix 25 – Example of Recognition as a Volunteer Letter)
Each individual must complete the form (Note: on the form ‘Agency’ = Orleans Minor Hockey Association) and submit it individually along with the volunteer letter to the Ottawa Police Services.
Each individual must appear in person with the required documentation and originals of the required personal identification indicated on the form to either the Orleans branch or downtown branch (Elgin Street) of the Ottawa Police Services. Note: If you fail to provide the Recognition as a Volunteer Letter at the time of submission to the Ottawa Police Services you will be charged a $15 dollar processing fee. Such fees are not to be reimbursed from Team funds.
Request from the attending Officer a photocopy of the submitted form stamped with the Ottawa Police Services stamp as proof of submission The stamped forms must be returned to the Team Manager who will drop them off at the OMHA office by the submission date identified annually by the OMHA as proof of the Team having met this extremely important requirement.